Effective Date: August 14, 2024
This Terms and Conditions Agreement ("Agreement") is entered into between Merveilleux Financial, PLLC ("CPA," "we," "us," or "our") and the client ("you" or "your"). This Agreement governs the provision of all services provided by the CPA, including but not limited to, initial consultations, retainer agreements, outsourced CFO services, and any other professional services. By engaging our services, you agree to be bound by these terms.
1.1 Initial Consultation Requirement:
An initial consultation meeting must be booked prior to the CPA creating any specialized Statement of Work (SOW) or entering into any contract agreements to perform services based on agreed-upon procedures.
1.2 Consultation Fees:
The initial 1-hour consultation meeting is subject to a base rate of $200.
1.3 Prepayment Terms:
Prepayment of a minimum $1,000 is required for any agreed-upon services with the CPA. This prepayment allows for proper planning and outlining of the specialized SOW or engagement requirements.
1.4 Discount for Subscribers:
If you hold a current Mer-Fi subscription service, a 15% discount will be applied to the initial consultation fee and required planning prepayment.
2.1 Contract and Payment:
The CPA will provide you with a contract outlining management responsibilities, the SOW, and agreed-upon procedures to be performed during the contract period. All service contracts must be signed, and all invoices must be paid in full before the CPA begins work.
2.2 Payment Plans:
If a payment plan agreement is entered into, the CPA reserves the right to withhold final deliverables until full payment is received.
2.3 Non-Payment Consequences:
If full payment is not made by the end of the contract period, you will have the option to forfeit all previous payments or continue payments in full to receive the final work product.
2.4 Price Adjustments:
The CPA reserves the right to update contract timing and pricing at any time as needed to ensure the output of a quality work product.
3.1 Retainer Agreement:
After the initial consultation, you have the option to retain the CPA's services on a retainer basis.
3.2 Retainer Fees:
Retainer clients are required to pay a monthly nonrefundable fee of $250.
3.3 Retainer Benefits:
Retainer fees provide you with access to the CPA via email, priority over non-retainer clients for future services, and a 15% discount on future subscription service rates.
3.4 Declining Retainer Agreement:
If you decline the retainer service agreement, you are ineligible for a retainer agreement for a minimum of 6 months.
3.5 Payment Due Date:
Retainer fees must be paid by the 5th of each month or 5 days after the specified due date outlined in the signed retainer service agreement.
3.6 Late Payment Fees:
Late payments are subject to a $15 late fee if paid after the 5th of each month or 5 days after the specified due date.
3.7 Termination Due to Non-Payment:
If retainer fees are not paid by the 15th of the month or 15 days after the specified due date, the retainer services will be automatically terminated.
3.8 Reengagement After Termination:
If retainer services are terminated, the agreement cannot be reengaged for a minimum of 12 months.
3.9 Termination of Agreement:
Either party may terminate the retainer agreement at any time with written notice at least 10 days before the next scheduled payment date. Notice must be sent to jlacpaservices@Mer-fi.com
4.1 Service Fees:
All outsourced CFO services are provided at a flat rate of $2,497 per month.
4.2 Service Agreement:
A signed service agreement must be returned to the CPA before services begin.
4.3 Payment Due Date:
Outsourced CFO service fees must be paid by the 5th of each month or 5 days after the specified due date outlined in the signed outsourced CFO service agreement.
4.4 Late Payment Fees:
Late payments are subject to a $50 late fee if paid after the 5th of each month or 5 days after the specified due date.
4.5 Termination Due to Non-Payment:
If outsourced CFO service fees are not paid by the 15th of the month or 15 days after the specified due date, all CFO services will be automatically terminated.
4.6 Reengagement After Termination:
If outsourced CFO services are terminated, the agreement may not be reengaged for a minimum of 12 months.
4.7 Termination of Agreement:
Either party may terminate the outsourced CFO agreement at any time with written notice at least 10 days before the next scheduled payment date. Notice must be sent to jlacpaservices@Mer-fi.com.
5.1 Right to Amend:
The CPA reserves the right to amend these terms and conditions at any time. You will be notified of any changes at least 30 days before they take effect.
5.2 Management Responsibilities:
Management's responsibilities are outlined in detail, emphasizing your role in decision-making, record-keeping, safeguarding assets, and the accuracy of information provided.
5.3 Client Responsibilities:
Specific client responsibilities will be addressed in the service engagement letter/contract signed by you.
6.1 Written Advice:
Only written advice may be relied upon for final decision-making.
6.2 Designated Contact:
You should designate a responsible person for communication and decision-making to be in direct contact with the CPA.
6.3 Communication Protocol:
During the engagement period, all written communication should be submitted via email to jlacpaservices@mer-fi.com.
7.1 Use of Third Parties:
In the event the CPA uses a third-party service provider or subcontractor to handle client-specific data, you will be informed of such use. The CPA will ensure that third-party providers are bound by confidentiality agreements.
8.1 Client Records:
Your records will be returned to you at the conclusion of the engagement.
8.2 CPA Records:
The CPA's records and work products are owned by the CPA and will be retained for 3 years from completion.
8.3 Confidentiality:
Confidentiality of client data will be maintained by both parties. You are responsible for any confidentiality expenses incurred by the CPA to uphold this confidentiality clause.
9.1 CPA Withdrawal:
The CPA may withdraw from an engagement for any reason, with reasons for termination outlined in writing via email to you.
9.2 Client Withdrawal:
You may withdraw from an engagement with the CPA, with reasons for termination outlined in writing via email to the CPA.
9.3 Refund Policy:
In the event of termination, the CPA will not provide refunds for work/hours performed or any retainer fees collected prior to the date of termination. The termination date will be 10 days after the formal written request is provided by either party.
9.4 Limitation of Liability:
Limitation of liability and indemnification clauses are included in the service engagement letter/contract signed by you, limiting the CPA's exposure in case of any legal claims.